PoliteMail Ideas

We want to hear from you!  What features or improvements would you like to see in PoliteMail?  Send us your ideas and we’ll consider them for future releases. 

Sending Emails in Multiple Languages - Based on Preferred Language Data

Based on a Preferred Language Data field, this idea is that when sending an email, the distribution should identify the language preference of the recipients and send them the corresponding correct email.

A dependency of this might be having multiple language tabs for a single email.

Use Case Description / Example:

  • If i am sending an email in English and French - I have one distribution list with a preferred language field which includes one of those languages for each recipient.

  • I create the email in English. Once saved, I would have an option to create the same email in one or more other languages (i.e., French).

  • A new tab is created where the English email is duplicated but a mark to indicate that the email needs to be translated to French.

  • I now have two tabs, EN and FR. In the French tab, I input the content in French.

  • I upload one distribution list which contains the preferred language field.

  • When i select my list and hit send the system would identify the users' language preference and send them the correct corresponding email, depending on their language preference.

  • Stefan Anton
  • Feb 5 2026
Platform PoliteMail for Outlook, PoliteMail M365, PoliteMail Online
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